Formic Automated Data Capture Software (Form Recognition)

 

Introduction

 

 

 

 

 

What does Formic's Fusion software do?

 

Most organisations commit significant resources to the manual capture of information from documents sent by third parties or created internally. Formic's Fusion software automatically reads the information contained in documents whether on paper, the Internet, tablet PCs or PDAs then subjects each piece of data to a series of rigorous checks before transferring it to your enterprise applications. It also stores an image of the original document alongside the extracted data, for instant retrieval.

 

Fusion tackles the very first stage in the lifecycle of information - it's capture.

 

 

Healthcare Solutions

 

The collection and distribution of valuable clinical audit and patient survey data is essential for: clinical governance; the successful management of patient services, resources and facilities; and making the right improvements to patient care.

 

To make real progress and continually improve the quality of services to safeguard standards, your organisation needs to undertake regular clinical and patient audits whilst working with limited resources and time.

 

Fusion is the solution of choice for over 300 NHS Trusts, PCT’s, Mental Health Trusts, Strategic Health Authorities, Health Boards and private healthcare organisations across the UK.

 

It automates the data collection for clinical audits, patient surveys and care pathways including data from; GP assessments, patient report forms, patient satisfaction surveys, clinical trials, infection control, Chlamydia and other sexual health screening, as well as other health-related questionnaires.

 

With paper surveys, the software solution will automatically scan, read and extract information from any form and send it electronically to a project database, Microsoft Access, Excel or other clinical system – and it does this around 50 times faster than a human operator.

 

Fusion can also take a paper form and instantly publish it to the web, Windows mobile PC, PDA, touch-screen, Tablet PC, or kiosk.

 

For over 20 years Fusion has been tackling the challenges facing healthcare organisations and NHS trusts and this has been distilled into the software, consultancy, technical and project management teams. The result is a proven, successful implementation and a flexible solution that is ready to use in the shortest possible time.

 

 

Education Solutions

 

In 2000 laws were passed in the UK requiring every University to keep a "transcript" for each student on file for at least seven years. With ten thousand or more students attending a single University, this presents a daunting information management challenge.

 

And despite advances in technology, the majority of student information still starts life in paper form. These records contain every piece of student information from personal information as well as courses studied, modules taken and academic results.

 

Formic's Fusion software is used by colleges and universities to capture and electronically store information from paper documents. These include student enrolment forms, students? assessment of courses they have attended and even multiple choice exams papers. Forward-thinking establishments are even employing Fusion's Web Forms module to convert existing form designs to their electronic equivalent, providing a fast, efficient means of capturing student information before transferring it to record management systems.

 

And because Fusion's design module is so easy to use, academic establishments become competent quickly and put Fusion to an increasing number uses. The high volumes of forms and documents processed by Fusion enable it to pay back the initial investment in a matter of weeks.

 

 

What differentiates Fusion?

 

The main points worth noting are: -

 

• All three Fusion systems share the same platform. This scalable architecture makes it is easy to upgrade to a more functionally-rich system as your needs grow, while protecting your initial investment.

 

• Fusion's single information capture platform will process paper forms, electronic forms and paper documents simultaneously. You don't need to invest in separate systems for each document format you want to process.

 

• Fusion's design tool makes the software extremely versatile, enabling you to set the software to capture information from virtually any form. Therefore, you're not reliant upon specialist programmers to develop bespoke solutions every time you want to put the software to a new use.

 

 

 

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Benefits

 

 

 

Maximise personal productivity

 

For organisations looking to maximise the output of each person they employ, Fusion is the ultimate productivity tool.

 

Formic’s Fusion software processes documents at high speed, stripping out and validating the data that enables documents to be accurately classified and routed to those that need them. Deploy the software to mobile devices, enabling staff to capture information on the move, and witness a step-change in productivity at the front-line. Combine the automation of manual tasks in this way, with process reform and operational efficiency will soar.

 

Process any document in any format arriving from any source

 

Software that delivers organisation-wide value must be capable of processing any document from any source. Fusion’s single information capture platform processes all document formats simultaneously. Organisations planning on moving from paper to electronic forms deployment will find this hybrid processing capability essential for a smooth transition.

 

Data of the highest quality

 

A lack of clean data directly affects business performance and contributes to revenue loss or wastage. Fusion software cleans data as it works; minimising transcription errors and rigorously checking the data against almost any criteria you wish to set. Fusion also checks for completeness, eliminating information gaps.

 

Competitive Differentiation

 

These are some of the key points that differentiate Fusion from its competitors: -

 

• Fusion’s design tool makes the software extremely versatile, enabling you to set the software to capture information from virtually any form. Therefore, you’re not reliant upon specialist programmers to develop bespoke solutions every time you want to put the software to a new use.

 

• All three Fusion systems share the same platform. This scalable architecture makes it is easy to upgrade to a more functionally-rich system as your needs grow, while protecting your initial investment.

 

• Fusion’s single information capture platform will process paper forms, electronic forms and paper documents simultaneously. You don’t need to invest in separate systems for each document format you want to process.

 

• The software is highly interoperable and so is immediately ready to exchange data with other systems. This is made possible through the Application Programming Interface (API) or via bespoke connectors, for example, to SAP.

 

• The user interface is instantly familiar to Microsoft users and, with clear visual prompts, shows you exactly what you’re supposed to do next.

 

• Our straightforward approach gives you what you want; software solutions that are simple to implement, easy to customise and use and working productively in the shortest possible time.

 

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Fusion Systems

 

 

	Fusion plus   This entry-level system will process paper forms, of your own design, from a single workstation. It is suitable for low volume form processing where the collected data is held locally and analysed or sanity-checked before being transferred to other applications. Typical users are those conducting surveys and audits.
	Fusion pro   This mid-level system builds on the capabilities of Fusionplus with increased functionality and number of users while accommodating the need for high-volume form processing. Forms can be designed and processed at any number of locations across the enterprise and even deployed electronically - to the web, tablet PCs and PDAs for completion by mobile workers. The software will process complex, structured paper forms and, in some instances, semi-structured documents. Once processed, the captured information can be exchanged with other business systems via the Application Programming Interface (API).
	Fusion x   Formic's flagship system, Fusionx, offers full intelligent document recognition (IDR) capability. In addition to the functionality provided by Fusionpro, it can read, extract and process information from semi-structured and unstructured paper documents, such as invoices, CVs, purchase orders, utility bills and reports. Data can be extracted from inbound documents, not previously sighted by the software. This data can be exchanged with other data held in connected business applications to further enhance its value, allowing documents to be accurately classified and routed to those that need them.

 

 

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Mobile Working

 

 

	Fusion's PDA Forms module enables organisations to deploy pre-designed forms to Pocket PC or PDA devices enabling mobile workers to capture information electronically, while they work.   Any form designed at the Fusionplus or Fusionx workstation, whether new or existing, can be deployed. Thus, Fusion's PDA Forms module increases the number of communication channels through which information can enter an organisation's business systems. The result is elimination of paper documents at source and a more efficient and productive mobile workforce. PDA Forms Module (151 KB)
	Fusion's Tablet PC Forms module enables mobile workers to capture information electronically at the front-line and download instantly to enterprise applications; thereby eliminating the need to manually enter information from the alternative-paper documents. With the time lag from information capture to information use massively reduced; organisations are able to respond quickly to information about customers or workforce activities. Tablet PC Forms Module (127 KB)
	Organisations intent on realising the efficiencies of electronic forms are often reluctant to dispense with paper entirely. Indeed, there are often good reasons for working with both document formats. What they need is a hybrid system capable of processing paper and electronic versions of the same form design simultaneously, while applying the same rigorous business rules to each. Web Forms Module (151 KB)

 

 

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Online Demo

 

 

Click Here for Online Demo

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Case Studies

 

Formic has installed over 2,000 information capture systems in over 600 customer organisations worldwide across education, emergency services, health, local & central government, business services, financial services, insurance, manufacturing, market research and retail.

 

This selection of case studies represents the views and experiences of a cross-section of our customers: -

 

 

Success Stories	Sector	Department	Application
NHS Testimonials	Healthcare	All Departments	Various
Lex Defence	Fleet Management	Information Systems	Service Improvement to MOD
Merseyside Police	Police	Information Management & Disclosure Unit	Activity analysis
British Gas	Utilities	Development Support	Performance Assessment
Northern Ireland Ambulance Service	Ambulance	Training & Quality Assurance	Patient Reporting
Epsom & St Helier NHS Trust	Healthcare	Clinical Audit	Patient Satisfaction
Manchester City Council	Local Government	Environmental Health	Pest Control

 

 

 

Formic Automated Data Capture Software (Form Recognition)

 

Further Information

 

 

Brochure

Formic Corporate Brochure Download