Digital Mailroom

Digital Mailroom Logo

 

 

A number of Ascot's clients have moved forward with their EDRM system and created a digital post room environment, where slow, inefficient paper based mail processes are replaced with cost effective, secure and time saving systems.

 

Paper based incoming mail is scanned on receipt in a centralised location, classified and then immediately and securely distributed to individual or group electronic in-trays.  This has a number of immediate business benefits over traditional paper based processing of post:


1. Documents reach their intended recipients quicker and more efficiently.  Even if the recipient is in another building, another town or another country.


2. An immediate reduction in cost relating to the movement of paper throughout the business.  This could be something simple like the removal of internal mail costs through to true manpower savings and even in some large organisations transportation costs.


3. All mail once digitised is audited and tracked, ensuring that important document is never lost from the system.


4. Enhances organisations who rely on home workers as mail is delivered directly to their desktop on the same day it was received at head office.

 

5. Improves customer services by accelerating processing and response times. Inbound customer communication is instantly available allowing a consistent level of service.

 

6. Fast return on investment, typically within 12 months.

 

 

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