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Human Resources

Employee Records

Is your Human Resources department able to effectively and efficiently do their job? The amount of paper and electronic documents that any HR department generates and receives can be huge with numerous files having to be maintained for every employee and applicant. In addition, ensuring compliance with regulations and timelines is essential as well as improving your departmental efficiency, but how do you do it?

Our document management solutions for Human Resources help your HR department retain documents for the appropriate time and improve office efficiency. Personal information for every employee and applicant’s information is safely stored in our electronic repository for quick and easy access. Now every resume, cover letter, internal memo, employee review, sick leave request and more is traceable and easily maintained.

Reduce Compliance and Legal Issues
HR documents like employee files and medical records can be stored in individual folders to ensure separation of key HR files. Security features protect employee privacy and comply with regulations laid down by the Data Protection Act 1998. Never again lose or misplace documents, even odd sized documents such as doctor’s notes.

Features and Benefits

  • Central repository for all HR documentation

  • Save time and space filling and retrieving documents

  • Create segregated and secured personnel folders automatically

  • Develop best practices for your departmental records management

  • Never lose or misplace a file again!

 

New Starters

As a company’s largest asset, human resources are the foundation of a productive and creative workplace, and organisations must become increasingly efficient at managing their human resource (HR) function to remain competitive.

Ascot's software increases HR employee productivity and reduces costs by streamlining employee administration and automating critical processes such as recruitment and selection, performance evaluations, compensation plan changes and time-off requests. In addition to these benefits, our solutions provide organisations with the ability to:

  • Automate routing and distribution of documents requiring approval

  • Reduce time performing routine functions such as changing name and address data, entering vacation dates and filing and retrieving employee records

  • Reduce storage costs and virtually eliminate any document loss by providing an electronic central repository for all records

  • Provide security features to protect employee privacy and comply with the Data Protection Act 1998 and other regulations

  • Distribute employee communications and audit reading compliance

  • Facilitate permanent retention or automate retention policies according to business rules

Our solutions are used by many organisations to capture and store employee records, as well as documents associated with credentialing, recruitment, testing, relocation, continuing education, benefits administration and compliance. From application to separation and beyond, automated workflows can manage processes throughout an employee’s relationship with an organisation.