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ScanFile – A document management system

ScanFile V10 redefines one of the most popular and easy-to-use document management solutions with a raft of new functions. ScanFile V10 is a flexible, robust and proven platform for archiving, indexing and searching your documents.

  • Activity report

  • Intuitive security concept

  • Full text and zonal OCR

  • Barcode and form recognition

  • MS Office integration

  • Based on .NET 4.5.

ScanFile V10 peps up one of the most popular and easy-to-use document management solutions with a raft of new functions. ScanFile V10 is a flexible, robust and proven platform for archiving, indexing and searching your documents.

ScanFile V10 supports practically all commercially-available b&w and colour scanners by providing a TWAIN interface and additionally, offers a wide range of document scanner drivers, out of the box. There are wide-ranging functions for handling electronic documents such as Word or Excel files. Moreover, thanks to its Microsoft Office integration, you can initiate this directly from ScanFile.

A clever feature is that ScanFile V10 was developed as a modular product, so you only need to purchase the modules you will actually use. But this modular design involves no sacrifice in terms of ergonomics: you can perform all tasks from the same application.

ScanFile V10 is your solution for scanning and displaying documents. All functions are integrated into a single application. After just a few minutes, you will be familiar with the basic functions in ScanFile.

Even setting up document archives can be done in no time at all. You can create as many archives as you need, and have these stored on various storage locations (workstations or network drives).

ScanFile V10 can display a wide range of different file types, including the most familiar formats such as TIFF, JPG, PDF and Microsoft Office files. It also offers navigation aids, so that you can quickly scroll through documents and enlarge or reorient documents at the click of a mouse.

ScanFile V10 functions:

  • Flexible document archiving system

  • Comprehensive security

  • Support b&w and colour scanners

  • Retention management

  • Index and document import

  • Personalised hit list

  • “Send to” functions

  • Index import

  • Document import

  • Keywords

  • Document memos

  • Annotations

  • TIFFWriter

Scan and send:

  • Integration in Microsoft Office

  • TWAIN-compatible

  • Document revision management

ScanFile V10 makes archiving documents child’s play – no matter what type of document or where it comes from. The application has built-in drivers supporting a wide range of document scanners. Moreover, ScanFile can communicate with all TWAIN compatible scanners and optional, high-speed scanners interfaces.

ScanFile V10 can read in individual pages or full batches. All documents are displayed during scanning, so that you can check for quality. If required, documents can be indexed during scanning.

ScanFile V10 integrates with Microsoft Office, so that you can archive documents directly from Word, Excel, PowerPoint and Outlook. You can also manage revisions of Microsoft Office files.


  • Field functions such as date or numerical fields

  • Barcode recognition

  • Form recognition

  • Full text recognition

Indexing documents can be very time-consuming, but ScanFile V10 contains a large range of functions to make indexing fast and simple. ScanFile offers field functions such as date, numerical fields or index repeat which automatically generate an index entry. In addition, ScanFile can read during scanning and write the values to index fields.

ScanFile V10 form recognition is a particularly smart feature. The function reads data from the documents which, taken together, clearly indicate that this is a form. With the help of the OCR option, zone reading can then complete index fields automatically.

Of course, ScanFile V10 can also cope with full text recognition, so that you can search for a document using given content information. All the options outlined here can be combined in a manner customised to your requirements.

Search and display:

  • Full text search

  • Index field search

  • Display a wide range of document types

  • Flexible Display options

ScanFile V10 makes search and display simple - whatever you’re after: just enter your search criteria in the archive or library toolbox. The software then presents you with a list of documents matching the search criteria. Needless to mention, ScanFile also goes through the full document content, where this has been previously read in using full text recognition.

Using the hit-list, the user can initiate a range of functions, such as to print the document or attach it to an email. A personal hit-list is set up for each ScanFile user, so that a dedicated store of frequently-used documents can be maintained.

ScanFile V10 also displays the documents. The software can handle a wide range of file formats. There is no requirement that the software, with which the file was originally created, is installed on the respective PC to display the documents. Zoom and rotate functions are offered by ScanFile, as are extensive navigation functions.

Multiple display windows can be opened, so that you can display more than one page per document. Similarly, ScanFile can display more than one document at the same time. To allow you to keep an overview, you can have a display of miniature views of the pages in each document. And if a page in a document has been revised, it is possible to display any previous version of this face.

To find out more, please contact us or call us on 01785 785 650 to chat to one of our experts.

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